You will be eligible for Dental and Vision Insurance, life insurance, 401K contributions after 30 days of employment and vacation and sick paid time off after completion of 90 days of employment.
Office Administrator
Conroe, TX, 77304
Office Administrator
Full Time • Conroe, TX, 77304
Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Dental insurance
- Employee discounts
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
Ergo-Flex Technologies is the developer, manufacturer, and distributor of innovative equipment for chiropractic and therapeutic healthcare professionals that provide extraordinary results for patients experiencing chronic pain.
Position Title: Office Administrator
Department: Executive Support / HR Support / Administration
Reports To: Chief Operating Officer (provides administrative support to the executive team — CEO, President, CFO, COO, CCO.
Direct Reports: None (individual contributor)
Employment Type: Full-Time, non-exempt
Success requires exceptional organization, the ability to juggle competing priorities from multiple executives, clear communication, and sound discretion with confidential information.
Key Responsibilities
Executive Team Support
· Provide shared administrative support to the executive team CEO, President, CFO, COO, CCO, and balancing and prioritizing requests.
· Provide shared administrative support to the executive team CEO, President, CFO, COO, CCO, and balancing and prioritizing requests.
· Manage and coordinate executives’ calendars, schedule and confirm meetings, and resolve scheduling conflicts.
· Arrange travel accommodations, and itineraries, and prepare related expense reports and reimbursements.
· Prepare agendas, compile materials, record and distribute minutes, discuss action items for executives, management,
and Board meetings.
and Board meetings.
· Draft, format, proofread, and finalize correspondence, memos, reports, and presentations on behalf of the executive team.
· Handle confidential and sensitive information with a high degree of discretion and professionalism.
Office & Administrative Management
· Serve as the primary point of contact for the front office — greet and direct visitors, answer, screen, and route incoming phone
calls and general inquiries.
· Manage incoming and outgoing mail, shipments, and packages received in the front office.
· Monitor and order office and kitchen supplies using the monthly PAR; maintain copy-machine and equipment supplies,
and coordinate service as needed.
and coordinate service as needed.
· Ensure the reception area, conference rooms, and common areas are clean, stocked, and presentable throughout the day.
· Maintain organized physical and digital filing systems, including labeling, digital file organization, and periodic cleanup.
· Coordinate facilities and office-service vendors (cleaning, equipment, building services) and maintain related records and contracts.
· Run company errands as needed and handle other general administrative tasks that keep daily operations running smoothly.
Human Resources Administration
· Perform day-to-day HR administrative duties under the direction of the Chief Financial Officer, who oversees the HR function.
· Coordinate new-hire onboarding logistics — paperwork, workspace and system setup, and orientation scheduling — in
partnership with hiring managers and the executive team.
partnership with hiring managers and the executive team.
· Maintain accurate, confidential physical and digital personnel files and employee records in the company HR system.
· Post job openings, coordinate and schedule candidate interviews, and manage applicant correspondence.
· Support day-to-day HR processes, including PTO/leave tracking, the out-of-office calendar, and benefits enrollment
coordination, in partnership with payroll (Bookkeeper) and the executive team.
coordination, in partnership with payroll (Bookkeeper) and the executive team.
· Maintain and distribute the employee handbook and HR policy documents and track acknowledgments.
· Maintain required labor-law postings and support compliance with company HR policies.
· Coordinate employee engagement and recognition programs — EOM/EOQ and milestone awards, birthdays and
anniversaries, celebrations, and employee events.
anniversaries, celebrations, and employee events.
Event, Meeting & Records Coordination
· Coordinate logistics for internal meetings, employee events, and company gatherings, including scheduling, setup, and refreshments.
· Support in-house seminars and conferences with administrative and hospitality logistics, in coordination with the
Marketing Coordinator.
Marketing Coordinator.
· Maintain organized company administrative records and support basic records-retention practices; route-controlled
quality documents to the COO for sign-off.
quality documents to the COO for sign-off.
· Provide backup administrative coverage across departments as needed.
Key Competencies
Executive & administrative support · Organization & prioritization · Confidentiality & discretion · Calendar & travel coordination · Written & verbal communication · HR administration · Attention to detail · Adaptability & multitasking · Professionalism & customer service.
Qualifications
Required
· Associate’s degree in business administration or a related field, or equivalent administrative experience.
· Associate’s degree in business administration or a related field, or equivalent administrative experience.
· Two or more years of administrative, executive-support, or office-coordination experience, preferably
supporting multiple managers or executives.
supporting multiple managers or executives.
· Excellent organizational, time-management, and multitasking skills, with strong attention to detail.
· Strong written and verbal communication skills, including professional business writing and proofreading.
· Demonstrated ability to handle confidential information with discretion and sound judgment.
· Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, AI).
· Ability to work independently, take initiative, and manage competing priorities from multiple executives.
Preferred
· Prior experience supporting senior leadership or executive team welcomed.
· Experience with HR administration, onboarding, or personnel recordkeeping.
· Familiarity with HR/payroll or ERP systems (e.g., ADP, Odoo) and CRM tools.
· Experience in manufacturing, or other regulated business environment.
Work Environment
· Office-based role during standard business hours, with occasional flexibility around company events and executive-team needs.
· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
Compensation: $48,000.00 - $60,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Established in 2011, ERGO-FLEX Technologies, LLC is a manufacturing and development company that first began with a vision to increase quality of live by providing a natural approach to increase range of motion and decrease pain. Since then, ERGO-FLEX has made it our mission to provide exceptional patented products and offer incomparable customer service. In order to achieve this mission and create a competitive advantage in this industry, we know that our employees are the most valued assets of our company and are essential participants with a responsibility of fulfilling the same mission. As part of this team, you will be asked to strive for excellence, produce immaculate products, provide a profound level of customer service and contribute the upmost highest levels of professionalism with hard work and dedication that will contribute to our company's success as well as your career evolution with ERGO-FLEX.
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